Contract Non Renewal Letter Template

A contract non-renewal letter template is a written document used by employers to inform their employees that their employment contract will not be renewed beyond its expiration date. This letter is usually sent to employees several weeks or months in advance of the contract`s expiration date.

Crafting a non-renewal letter can be a tricky task as it involves sensitive communication that can impact the employee`s financial stability. Therefore, it`s essential to ensure that the letter is carefully written, free of errors and clearly explains the reason behind the non-renewal of the contract.

Here is a template of a contract non-renewal letter:

[Your Company Logo]


[Employee Name]

[Employee Address]

[City, State Zip Code]

Dear [Employee Name],

It is with regret that I inform you that your employment contract with our company will not be renewed past its expiration date of [expiration date]. This decision has been made after careful consideration of our company`s needs and available resources.

The reason for this non-renewal is [insert reason], which has affected our business operations and resulted in a reduction of available positions. We understand that this news may be disappointing, and we want to assure you that we appreciate your contributions and dedication to our company during your time with us.

We will ensure that all of your outstanding payments, including any accrued leave or benefits, are processed in accordance with your current contract. We will also provide you with any necessary paperwork, including your final paycheck and a copy of your employment records.

Please note that this non-renewal of the contract does not reflect your work performance or your commitment to our company. We value your contributions and will be happy to provide you with a reference as you move forward in your career.

We appreciate your understanding and cooperation in this matter. If you have any questions or concerns, please do not hesitate to contact us.


[Your Name]

[Company Name]

In conclusion, a non-renewal letter can be tricky, but using a template like the one provided above can help ensure that the communication is carefully crafted, free of errors, and clearly explained. Additionally, it`s essential to remember that the non-renewal does not reflect the employee`s work performance or commitment to the company.